RFID file Management System

One-stop solution for file management

RFIDFile management system

RFID file management is a system that uses radio frequency technology to track and manage files, improving the efficiency and accuracy of file tracking management. Using RFID tags, documents can be quickly located and identified, reducing the time and effort required for manual searches. RFID file management, in addition to tracking documents, can also provide valuable insights about the use and circulation of documents.

System objectives

System advantages

Implementation process

Required equipment

System objective

Improve the efficiency of file storage

The traditional management mode, the archives are classified, sorted, and bound first after entering the library, and then the relevant information of the archives box is written manually, which makes the archive file management very inefficient

Reduced file access time

With the increasing size and type of archives, it is increasingly difficult to find files. Once files are not stored as required, it is very difficult to find them

Order the file organization

File management is generally stored according to classification, but due to manual operation, negligence and error, the order of file storage is inevitably disrupted, and file storage is becoming more and more disorderly.

Improve the scientific nature of file inventory

Due to the large number of files and the archival materials are packaged in the file box, if you need to inventory the complete file material information, you can only rely on manual identification and record, the workload is very large

Make file management timely

In the archives management, it is necessary to regularly destroy and deal with the expired files that have no value. Due to the difficulties in the inventory of archives under the traditional management mode, the managers are not able to grasp the information of the storage time of the files, so that the invalid files cannot be discovered and dealt with in time.

System advantage

High efficiency

The inventory rate is fast, the number of inventory labels is more than 300, and the information time can be up to 8 seconds, without error

Informatization

Receive, return, inventory intelligent, no manual processing to improve work efficiency

Automation

Accurate positioning, can be accurately positioned to the tool cabinet cabinet, layer

Automation

The TID or EPC code in the file electronic tag is bound to the file catalog data one-to-one

Intelligentization

Intelligent file cabinet automatic inventory, lending and return real-time update, access records automatic update system background

System flow

Hardware configuration

Need to buy RFID tags, readers and corresponding hardware equipment. At the same time, according to the actual needs to choose the appropriate file cabinet and system software.

Label paste

Attach the RFID tag to the file and enter the relevant information into the system.

Scan file

Use RFID reader to scan files and input information into the system.

Daily management

Daily management of files through the system, such as inquiry, inventory, etc.

System maintenance

Maintain and upgrade the system regularly to ensure system stability and security.