Abstract: RFID (Radio Frequency Identification) technology with its unique non-contact identification, fast reading, high-capacity storage and other advantages, and gradually in the field of file management to show a strong potential for the application.
Keywords: rfid handheld
In today’s rapid development of information technology, file management, as an indispensable part of the organization’s operations, its efficiency and accuracy directly affect the flow of information and the value of utilization. Traditional manual file management methods, such as paper labels, manual inventory and search, is not only time-consuming and laborious, but also prone to error, difficult to meet the needs of modern enterprises for efficient and accurate management. With the rise of the Internet of Things technology, RFID (Radio Frequency Identification) technology with its unique non-contact identification, fast reading, high-capacity storage and other advantages, and gradually in the field of file management to show a strong potential for application, in which the RFID handheld as the key technical equipment, but also become an important force to promote the innovation of the archives inventory and search work.
I RFID Technology Overview
RFID technology is a kind of automatic identification technology through radio waves for data exchange, by RFID tags (also known as electronic tags), antennas, readers (or RFID handheld) and background systems, RFID tags are stored in the identification of relevant information about the object, the reader through the antenna sends radio frequency signals to the tag, the tag receives the signal to the information stored in the reader back to achieve automatic identification of the object and data collection. Realize the automatic identification of the object and data collection. Compared with barcode, two-dimensional code and other identification technology，RFID has higher reading speeds, longer identification distances, and stronger environmental adaptability, which is particularly suitable for large quantities, fast, dynamic data collection scenarios.
IIThe Application of RFID Handheld Devices in Archive Inventory and Search
1Efficient automated inventory
Traditional file inventory relies on manual checking of file number and location one by one, which is inefficient and error-prone. After the introduction of RFID handheld, just install RFID tags in the file box or file rack, and the handheld can read the label information in batches within a few meters to achieve rapid inventory of files. This process greatly shortens the inventory time, improves work efficiency, reduces human error, and ensures the accuracy of the inventory data.
2Accurate positioning and fast search
In the process of file search, the user only needs to enter the file number or keywords on the RFID handheld, and the handheld can judge the direction of the target file by reading the label information at a distance, and quickly find the location of the file according to the built-in algorithm, and guide the user directly to the target according to the sound prompt. This “instant search” search method greatly shortens the search time and improves work efficiency, especially in the face of massive files, and its advantages are more obvious.
3.Real-time data update
The RFID handheld is connected to the background management system, and the data read during the inventory process can be uploaded to the system in real time to realize the dynamic update of file information. This not only makes it convenient for managers to keep track of the file inventory at any time, but also provides reliable data support for subsequent file retrieval, archiving and other work.
III Practical application case
Practical application case
Intelligent inventory of a large archive
Case background: A provincial archive has millions of files, and the traditional manual inventory takes several years and has a high error rate. In order to improve management efficiency, the archive has introduced RFID handheld devices for intelligent inventory.
Implementation process:
1. label deployment：First of all, for each volume of archives or archives box affixed RFID label, the label stores the file number, type, storage time and other key information.
2. equipment configuration: the inventory team is equipped with RFID handheld to ensure that each handheld can be stably connected to the background management system.
3. Inventory operation: the inventory personnel walk in the archive with RFID handheld machine, and the handheld machine automatically reads the RFID tag information within the range, and upload the data to the background system in real time.
4. Data analysis: The background system processes the collected data, generates the inventory report, and displays information such as the number of files, location, missing or wrong records.
Results: Through the RFID handheld, the inventory time of the archive is shortened from several years to several weeks, and the accuracy rate is increased to more than 99.9%, which greatly improves the management efficiency and data accuracy.
As one of the important applications of Internet of Things technology in the field of file management, RFID handheld is leading the innovation of file inventory and search work with its unique advantages. It not only improves the efficiency and accuracy of file management, but also brings users a more convenient and intelligent file service experience. With the continuous maturity of technology and the deepening of application, RFID handheld devices will play a more important role in the future file management, and promote the development of file management to a more efficient, intelligent and humanized direction.
Post time: Sep-02-2024